Create an event, categories and quotas
Set up vendor categories, create the event with dates and location, set a quota per category, the SOP, the application window and booking rules.
Step by step
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1
Set up vendor categories
Vendor Categories: create categories such as Food & Beverage, Fashion or Crafts. Categories are the basis of quotas.
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2
Create a new event
Events → New Event. Enter the name, a short description, the dates and daily opening hours.
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3
Fill in the location
Venue name, full address, city and state — vendors use them to plan their trip.
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4
Set category quotas
Set a maximum quota per category. Once full, the system BLOCKS further approvals — not merely a warning.
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5
Write the SOP and terms
Entry times, electricity, cleaning and parking. Vendors must agree before they can submit an application.
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6
Open applications
Set the status to Open and the dates applications open and close. Only Open events accept applications.
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7
Set the booking rules
Hold window, maximum lots per vendor, instalments with a deposit, and whether a contract must be accepted.
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8
Save the event
Press Save Event. Next step: set up lot types and the floor plan.
Tips
- tips_and_updates A past event can be cloned — the new dates, lots and floor plan coordinates come along.
- tips_and_updates List an event in the public directory only if you want new leads; vendor interest becomes a lead, not an application.
Frequently asked questions
What is the difference between event dates and application dates? expand_more
Event dates are the trading days. Application dates are when vendors can apply — usually closing two weeks earlier.
Can I change a quota after applications arrive? expand_more
Yes. The new quota applies to the next approvals; approvals already made are not affected.